Copier Lease vs. Buy: The Top 5 Advantages of Office Copier Leasing
The overall success of your business depends on the financial decisions you make. Consequently, deciding whether to lease a copier or just purchase it is a crucial choice.
As a business owner or a purchasing manager, all of your financial decisions must be firm and sound, staying within your operational budget to maximize profit. Keep in mind that leasing a copier is not just about getting equipment—it is about managing capital. Whether you buy or lease a copier is a massive decision, but even if you have the extra capital lying around, clear advantages of office copier leasing exist for your business.
Office Copier Leasing: The Financial Advantages
Regardless of what product or service you purchase for your office, it is always wise to have many options. However, when it comes to office copiers, the possibilities might seem endless—not only are there many products, but you have multiple ways to pay for them.
The advantages of office copier leasing in Austin pertain directly to the financial requirements of your business. Nevertheless, a few advantages can benefit any business, regardless of size:
1. Less Upfront Capital is Required
One of the most important advantages of leasing copy machines is that it requires significantly less upfront capital. This option proves very helpful, whether you have the money on hand or not.
2. No Down Payment Needed
Crucially, when you lease a multifunction printer, there is typically no down payment needed. This means you do not need any money when signing the lease agreement or the Service Level Agreement (SLA). The need for little cash or no cash at all allows you to quickly get the copier your office needs.
3. Improves Cash Flow Management
Also, instead of paying for the whole copier upfront, leasing allows you to make predictable monthly payments. Monthly payments help manage cash flow effectively and ensure your business operates within a budget.
Financial Comparison: Lease vs. Buy
| Factor | Leasing a Copier | Purchasing a Copier |
| Initial Payment | Low or none; typically no down payment needed. | High upfront capital expenditure required. |
| Cash Flow | Predictable monthly payments; helps manage operational budget. | Unpredictable costs (repairs/supplies); strains cash flow. |
| Capital Allocation | Allows you to allocate capital toward other critical areas of your business (e.g., marketing). | Ties up a massive sum of capital in a depreciating asset. |
| Financial Safety Net | Preserves your safety net for business emergencies. | Eliminates your safety net, putting the company at risk during emergencies. |
Leasing Ensures Technology Stays Current
Technology becomes obsolete fast. Just like cell phones and computers, copiers also need an upgrade every few years. The problem with purchasing a copier is that while it may be brand new for a few months, a newer model quickly arrives, and you must stay up-to-date with the features.
- The Cost of Obsolescence: Technology changes constantly, with updated models released almost every year. It is not financially wise to upgrade office copiers if you have purchased them, as they are expensive and may strain your budget. You simply lose a lot of money.
- Maximizing ROI: The most financially beneficial way to receive a return on investment when buying an office copier is by paying it off and constantly using it. However, this option can be frustrating if your business benefits from staying up-to-date with the latest technology.
Leasing office copiers allows your company the ability to upgrade more often without losing money because you will not have a massive sum of capital tied up in the depreciating copier.
If you plan to get copiers for your office in Austin, you can opt to buy copiers or lease copiers in Austin. We can give you the option to get the copier that you want. You can contact our local copier leasing services department in your location.
For all services in Austin, call Clear Choice Technical Services:
- Phone: (512) 253-7000
- Our personnel for copier leasing in Austin will assist you.
- Additionally, if you look for copier repair services in Austin, you may contact our copier repair personnel at the same number.
