Small Business Copier Buying Guide: What is the Best Color Copier for Your Office?
Printing and copying are tasks small businesses execute every single day. Therefore, using efficient office tools like a quality multi-function copier can significantly impact overall productivity.
If your staff totals 100 employees or less, your small business needs a reliable multi-function copier that meets employee needs at an affordable price. For owners, convenience, speed, and efficiency are essential for day-to-day tasks because they allow you to address other important matters. This is why an efficient and reliable copier is your best asset.
Perhaps you already reached out to a manufacturer or local dealer and have a list of choices. Alternatively, you may just be starting your search and want a more informed decision before making the final purchase.
Key Features to Consider Before Leasing or Buying
Modern copiers are efficient, easy to use, and adjust to common problems like paper jams, all while producing high-quality document copies. Consequently, you have hundreds of options to choose from if you look for an efficient and reliable copier leasing service.
This post serves as a buying guide, discussing the key features any small business must consider before making a final purchase. Ultimately, your decision should come from the final list of your small business’s important needs.
- Paper Capacity: The paper capacity of a printer determines the number of pages its paper tray can accommodate. High volume requires higher capacity.
- Print Quality (Color vs. Monochrome): Multifunction copiers produce materials in either color or monochrome. This factor is important because not all paperwork requires color transmission.
- Printing Speed: Speed increases the office’s productivity and helps owners save time for more important tasks. This factor is crucial if the staff frequently uses the machine.
- Toner/Ink Options: You now have two great options: high-yield toner cartridges and high-yield ink cartridges. Both last significantly longer compared to older standard cartridges.
- Connectivity: The ability to connect to this office tool through Wi-Fi, Bluetooth, or cloud-based applications via a mobile device is another major advantage. Cable wires remain important backups, however.
Three Top Copiers Best for Small to Medium Office Use
To illustrate what the market offers, here is a breakdown of popular models, including their key strengths and weaknesses.
| Model | Best Feature | Strengths | Weaknesses |
| Canon Image Runner DXC5840i | Reliability and speed across diverse file types (Word, PDF, Excel). | Above-average paper capacity; fastest in print and scan speeds. | No on-screen editing in scan preview; lacks search function for device settings. |
| Ricoh IN19.0C4500 | Android-designed interface; recommended for mid-to-large-sized copiers. | Fast scanning due to small color files; fast first copy time; two-sided pass document feeder reduces wear. | Slow when copying booklets; copy/scan previews do not support page removal or onscreen editing. |
| Sharp 18.75MX4071 | Improved fast speed and intuitive maintenance guides. | Excellent image quality; fast two-sided scanning; simple paper retrieval guides. | Limited user interface help function; below-average paper capacity (in this class); non-intuitive print secure features. |
Conclusion: The Right Machine Needs the Right Partner
For small businesses, the best copiers are those that are hard-working, reliable, and laser-focused. Today, copiers and printers are more than just output devices; modern copiers act as central hubs for crucial office tasks. Therefore, a small business’s success rests highly on its functional, high-quality copier machines.
Always remember, however, that a great machine operated by a poor manufacturer or dealer team can become a liability. Conversely, a copier lease in Austin that is serviced by an excellent team immediately becomes one of your business’s greatest assets.
If you are too busy to do your own research for which copier machine to buy for your small business, you can call us! One of our representatives will streamline the best models for you and your specific needs.
Find Your Best Copier Solution in Austin
If you plan to get copiers for your Austin office, Clear Choice Technical Services offers options to buy copiers or lease copiers in Austin. You can contact our local copier leasing services department in your location.
For all services in Austin, call Clear Choice Technical Services:
- Phone: (512) 253-7000
- Our personnel for copier leasing in Austin will assist you.
- Furthermore, if you look for copier repair services in Austin, you may contact our copier repair personnel at the same number.
