The Paperless Office Myth: 3 Reasons Why Your Business Still Needs a Printer
Whether you are a professional, a student, or a business person, you have likely heard about paperless offices and homes. The idea behind the paperless movement is supported by numerous variables, including environmental and financial factors. Indeed, using fewer printing devices and paper means fewer resources and power are consumed, which helps the environment and saves money.
However, while the paperless concept has many proponents, it remains far from reality in the majority of offices and homes. Most businesses still use printers and paper as a crucial part of their daily routines. Why hasn’t this pocket-friendly and environment-friendly concept fully caught on? The simple reason is that businesses still need a printer.
Here are the top three reasons why you need a printer for your business to grow:
1. Printed Documents Enhance Editing and Modification
Regardless of what digital argument you propose, it is an undeniable fact that making corrections and editing is easier on a printed document than on a digital one. This is not merely an opinion; it is true for the majority of people around the world.
- Hands-On Convenience: People simply find actions like revising sections, striking off bits, highlighting passages, and underlining important bits easier on a piece of paper than on a computer screen.
- Freedom of Movement: While editing facilities are available in software like Microsoft Word, printer paper does not tie people down to one spot as electronics do.
- Better for Reading: Furthermore, people prefer to read long reports and complex documents in print form instead of digital form. Reading physical print is convenient and better for your eyesight.
2. Hard and Soft Copies Create Synergy
In most small to medium-scale companies, you will see paper being used together with digital tools such as cloud storage and web applications. Even massive organizations utilize MPS (Managed Printing Services) to manage their documents efficiently.
- The Synergy: This happens because digital and printed documents often supplement the benefits of each other.
- A Common Example: For instance, you print out a document using your printer, sign on it, and then use the same MFP (multifunction printer) to scan the document and email the finalized copy to your clients or employees.
It is safe to say that you still need a printer in your office because printed documents and digital documents work together.
Multifunction Printers (MFPs) are the Central Hub:
| MFP Function | Why It’s Still Necessary |
| Printing | Provides the physical document needed for sign-offs and comfort reading. |
| Scanning | Bridges the gap by converting signed hard copies back into digital files. |
| Copying | Necessary for internal distribution and physical records. |
| Faxing | Still required in legal, financial, and healthcare sectors. |
3. Printed Documents Are More Effective For Marketing
No matter how many digital marketing solutions people create and develop, marketing campaigns involving printed documents will always be better for certain goals. The main reason for this is that printed documents like catalogues and brochures form a personal connection with the holder that a digital marketing document cannot replicate.
- Trust and Comfort: Hard copies of annual reports are more effective than soft copies because people feel more comfortable with them and trust the physical format more.
- Portability: While digital marketing documents are limited to the device being used, printed marketing documents can be carried anywhere you go. Because of this, the marketing aspect is a powerful reason why you still need a copier. If you have marketing plans and objectives, then a printer is an essential tool to help you achieve them.
If you need copiers for your office, you can opt for a copier lease. Copier leasing can help you get the copier that you want for your business. You can contact your local copier leasing services in Austin today.
If you plan to get copiers for your office in Austin, you can opt to buy copiers or lease copiers in Austin. We can give you the option to get the copier that you want. You can contact our local copier leasing services department in your location.
For all services in Austin, call Clear Choice Technical Services:
- Phone: (512) 253-7000
- Our personnel for copier leasing in Austin will assist you.
- Additionally, if you look for copier repair services in Austin, you may contact our copier repair personnel at the same number.
