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If you’re a newbie in copier lease or rental, one of the questions that will come to your mind is the length of term the rental would last. The lease term is the one that will tell you the exact months or years that you would pay for the copier, and at the end of the said period, you can return it to the lessor, renew the contract, or buy it out.

For a clearer view of the picture, you might want to read the following options in connection with the length or term of your copier lease.


There are three options that you can choose from when it comes to the lease term of your copier. Take a glimpse, compare, and choose from the following lease terms that would best suit your needs:

Short-Term Rental

If you would notice, like any other kind of monthly dues, the short-term one has an immense monthly amount to be collected. However, if you could see the bigger picture, it has the lesser total amount you could spend. Short-term rentals last from six months to one year. 

Another advantage of short-term rentals is that you can still enjoy some promos and benefits offered by the lessor or leasing company, even the most updated copiers with high-end specs and technology during your current short-term period. You can likewise maximize their services: 24/7 assistance from top-notch technicians, excellent maintenance and repair services, surprise promotions, and the likes.

Long-Term Rental

If you’re after budgeting your monthly bills and other finances, you might want to consider a long-term rental or lease of your copier. Long-term is equivalent to two to five years, or even longer than that. For this kind of term, monthly payments are smaller since the period indicated in the lease contract is much longer. However, if you sum all the monthly payments, the total amount will be higher than the full amount in a short-term rental.

The advantage of engaging with a long-term rental is that you have ample time to decide whether to go for a buyout option or, better yet, continue with an automatic renewal of the equipment, whichever is convenient and beneficial for you.

Flexible Term

Flexible terms are the terms that are commonly discussed verbally by the lessor to the lessee. Being true to its name, every detail in the contract is negotiable, thereby making the contract period’ flexible.’ In this case, you can ask for rebates or significant discounts from your lessor, especially if you already want to end your contract, even months before its expiration date. In the same manner, you can stretch out your short-term rental to a much longer-term if you wish to do so or are still hesitant to surrender your copier.

This kind of rental term is “pro-lessee” since the lessee’s choice is what matters most in this kind of lease contract. It’s more of an open agreement that anytime the lessee wishes to end it or amend any clause in the contract is allowable and accepted by the lessor. 


The question of how long you can rent a copier still depends on you; just the same when you’ve decided to invest in laser printers because laser printers are better than inkjet printers, right? It’s the lessee’s choice that will matter most. So, whatever term you wish to lease a copier, it is your right, and it’s always possible, as long as you have already known the pros and cons of each option. There is no right or wrong decision, whether short-term, long-term, or flexible, only the right fit. You have to be sure that the lease term you choose is the best fit for your needs, regardless of whether it’s for business or personal consumption.

If you plan to get copiers for your Austin office, you can opt to buy copiers or lease copiers in Austin. We can give you options for getting the copy machine that you want. You can contact our local copier leasing services department in your location.

If your location is around Austin, you may call us at (512) 253-7000, and our personnel for copier leasing in Austin will assist you. If you are also looking for copier repair services in Austin, you may contact our copier repair personnel with the same number.